Event production and coordination in Masuria
Event production and
coordination
We help take an event from plan to delivery, connecting local partners, logistics, communication and media. Responsibilities and external costs are agreed before work begins.
← Back to offer
01Concept, budget and production plan
02Scouting, venue, rooms and accommodation
03Registration and participant communication
04Local suppliers, logistics and dining
60–90 min production consultation
490–790 zł / session
Event concept
1 200–2 900 zł / project
Budget and cost options
900–2 500 zł / project
Discuss the project ↗
Indicative
490–49 900 zł / zakres / wydarzenie + koszty zewnętrzne
Depends on scope
Core scope
Starting points
Who it is for
For companies, organisers and agencies that need local event production in Masuria — from one task to full coordination.
One team. One coherent event scope.
You do not need to coordinate multiple suppliers yourself. We lead the agreed scope.
Within the agreed scope we connect planning, venue, local suppliers, logistics, technical production, communication, media and post-event content. Specialist elements may be delivered by external suppliers, with responsibilities and costs confirmed before work starts.
Your eventZ Serca Mazur
Venue and stay
Selection and coordination of hotels, conference rooms, outdoor spaces, accommodation, parking and local transfers.
Why Z Serca Mazur?
Choose the three things that matter most to you.
Each choice shows a concrete benefit. The three selected areas can be moved directly into the project brief.
See what this gives you in practice.
Each area shows a concrete benefit and helps shape the right scope for the event.
Your choiceThis is a clear starting point for discussing the scope of your event or project.
Clear scope and costs before we start
Before starting, we record scope, suppliers, budget limits, approvers and external costs. Percentage fees apply only to supplier budgets actually managed by us.
Individual services and prices
Choose a starting point. The scope can later be combined with other services.
01 Starting point60–90 min production consultation 490–790 zł / session ↓
Feasibility, risk, timing and next-step review with a short follow-up note.
02 Starting pointEvent concept 1 200–2 900 zł / project ↓
Goal, format, audience, character and primary delivery direction.
03 Starting pointBudget and cost options 900–2 500 zł / project ↓
Working budget, core and expanded options, contingency and approval limits.
04 Starting pointVenue and location scouting 1 200–2 500 zł / project ↓
Local verification, photos, technical constraints and a recommendation report.
05 Starting pointComparison of up to 3 venues 1 900–3 900 zł / project ↓
Availability, facilities, accommodation, dining, technical capacity, constraints and recommendation.
06 Starting pointHotel and conference venue sourcing 1 500–3 500 zł / project ↓
Matching standard, capacity, agenda, accommodation and facilities.
07 Starting pointLocal supplier sourcing 1 500–3 500 zł / project ↓
Briefing, enquiries and comparison of up to three quotes in agreed categories.
08 Starting pointRun of show, schedule and budget 1 500–3 500 zł / project ↓
Production plan, ownership, checklist, event-day schedule and working budget.
09 Starting pointEvent contingency plan 700–1 900 zł / project ↓
Options for weather, technical issues, delays, absences and agenda changes.
10 Starting pointParticipant registration 1 200–3 900 zł / implementation ↓
Form, statuses, confirmations, participant list and data export.
11 Starting pointParticipant communication 900–2 900 zł / project ↓
Confirmations, reminders, travel, stay and agenda information.
12 Starting pointAccommodation and arrivals plan 900–2 500 zł / project ↓
Rooming list, arrivals, departures, requirements and venue contact.
13 Starting pointLocal transport plan 900–2 900 zł / project ↓
Transfers, parking, times, meeting points and operational contact.
14 Starting pointFood and catering plan 900–2 500 zł / project ↓
Meals, coffee breaks, dietary requirements, timing and guest flow.
15 Starting pointCatering coordination 1 200–3 500 zł / project ↓
Enquiries, menu, delivery schedule, signage and control of the agreed scope.
16 Starting pointMasuria leisure programme 1 200–2 900 zł / project ↓
Activities matched to group, timing, weather, transport and budget.
17 Starting pointTeam integration programme 2 900–7 900 zł / project ↓
Multiple activities, reservations, logistics and stay schedule.
18 Starting pointThemed or integration evening 3 900–9 900 zł / project ↓
Concept, venue, dining, hosting, production and coordination.
19 Starting pointTechnical production plan 1 200–3 900 zł / project ↓
Stage, sound, lighting, multimedia, power, rehearsals and venue requirements.
20 Starting pointEvent hosting or moderation 1 500–4 900 zł / event ↓
Preparation, agenda hosting and coordination with production.
21 Starting pointLocal coordinator up to 10 hours 1 200–1 800 zł / day ↓
One person managing the agreed on-site scope; additional hours billed separately.
22 Starting pointTwo-person local production team 2 200–3 400 zł / day up to 10 h ↓
Coordinator and production support on site, briefing and post-event report.
23 Starting pointThree-person production team 3 200–4 900 zł / day up to 10 h ↓
Delivery management, operations and participant support.
24 Starting pointProduction manager 1 800–2 900 zł / day up to 10 h ↓
Full control of schedule, suppliers, changes and operational decisions.
25 Starting pointEvent reception team 800–1 200 zł / person / day ↓
Guest check-in, badges, information and entrance support.
26 Starting pointPost-event report 590–1 500 zł / report ↓
Delivered scope, incidents, materials, conclusions and next-edition recommendations.
27 Starting pointRegional event production 4 900–12 000 zł / event + suppliers ↓
Pre-production, suppliers, schedule, coordination and settlement of the agreed scope.
28 Starting pointMasuria Conference Start 7 900–14 900 zł / package + suppliers ↓
Venue, plan, registration, core event assets and coordination.
29 Starting pointMasuria Conference 360 14 900–29 900 zł / package + suppliers ↓
Full pre-production, stay, suppliers, technical production, communication, delivery and film.
30 Starting pointMasuria Team Integration 9 900–24 900 zł / package + suppliers ↓
Hotel, dining, programme, activities, local transport and coordination.
31 Starting pointPremium Corporate Event 19 900–49 900 zł / package + suppliers ↓
Complete concept, stay, technical production, hosting, communication, studio and post-event content.
32 Starting pointManaged production budget 7–12% of managed budget · PLN 5,900 minimum ↓
The fee applies only to supplier costs managed by us. Scope, cap and approvals are agreed before work starts.
33 Starting pointEvent promotion and assets 1 900–5 900 zł / campaign ↓
Poster and formats, copy, publication plan and an agreed regional channel mix.
Your initial scope
How to read the prices
Ranges are indicative and cover Z Serca Mazur services. Venues, accommodation, catering, transport, technical production, artists, security, print, licences, advertising and other suppliers are billed separately unless a specific proposal expressly includes them. The final proposal also states the applicable tax treatment.
Category scope
- 01Concept, budget and production plan
- 02Scouting, venue, rooms and accommodation
- 03Registration and participant communication
- 04Local suppliers, logistics and dining
- 05Technical production, hosting and coordination
- 06Social media, podcast, film and report
Process
- 01Diagnosis
- 02Scope
- 03Plan
- 04Delivery
- 05Continued growth
Additional costs
Venue, technical production, artists, catering, transport, accommodation, security, fees and other supplier costs are excluded unless the proposal states otherwise.
Do you have an idea, a scope or a problem to solve?